Intake scheduling
Qualified candidates book their own intake.
Intakes that plan themselves. Qualified candidates book a time with the recruiter.
Intakes that plan themselves. Every qualified candidate gets a personal link to book a time with the recruiter.
- StartsA candidate passes pre-screening or reaches a stage you choose
- DoesSends a booking link on WhatsApp and confirms the time
- WritesThe appointment and the new stage in your ATS
- You getFull intake slots without calling back and forth
What it takes to switch this agent on.
What you need
- Your ATS connected
- A WhatsApp number
- The recruiter’s available times
- The intake scheduling template switched on
Time to go live
Set up with you
We switch it on with you, with your own questions and messages.
Review step
- ManualSomeone reviews every time.
- ConditionalSomeone reviews when the conditions aren’t met.
- AI-assistedThe AI decides whether a person needs to look.
A recruiter can approve before anything goes out.
What one run costs.
Every action an agent takes counts as tasks; updating your ATS is free. You pay for tasks, not seats.
In practice Randstad Portugal: 400,000+ tasks automated since March 2026, about 16,000 hours of manual work saved.
Plans start at €300 a month for 10,000 tasks. See pricing
- WhatsApp conversation10
- Record update, appointment and stage0
Your set-up may differ.
What both sides see.
Hi Lisa, you passed the first check for Nurse in Amsterdam. Book a 15-minute intake with Eva?
Yes, Wednesday 9:30
Booked. Eva calls you Wednesday at 9:30.
WhatsApp, example
- Appointment
- Wednesday 9:30 with Eva
- Stage
- Intake planned
- Booked via
Eva’s intake slots fill themselves.
Written back to your ATS, example
Before you switch it on.
When does the agent start?
When a candidate passes pre-screening, or reaches any stage you choose in your ATS.
Where does the appointment end up?
In your ATS: the appointment and the new stage on the candidate.
Does this cost extra per recruiter?
No. You pay for credits, not seats. Every recruiter can have their own intake slots.
Related examples
Each agent does one job well. Most agencies run a few together.
See it run on your own vacancies.
Answer four short questions and watch the agent for your problem. Then book 30 minutes with us.