Pre-screening
A new match gets knock-out questions on WhatsApp. The answers land on the match.
Watch how it works
Carerix RMA, powered by HireData
AI agents that work inside your Carerix.
Something happens in your database. An agent follows up by WhatsApp or email and writes the result back on the record. Your team never switches tools.
- Install from the Marketplace
- No API keys
- No migration
MatchSophie V.Logistics planner · Rotterdam
- New application
- WhatsApp sent: 3 questions
- Answers saved on the match
- Match score 86/100
- Stage moved to Qualified
- Task for Tom: call Sophie
Done by HireData, saved on the match
250+agencies work with HireData
12M+tasks automated so far
13objects agents can work on
0migration needed
How it works
Something changes. An agent follows up. The record is updated.
-
1
Something happens
- A new applicant
- A match moves to Qualified
- A contract ends in 30 days
- You click Action
-
2
An agent follows up
- WhatsApp or email
- AI reads, scores, summarises
- Waits, reminds, skips weekends
- A recruiter approves, if you want
-
3
The result lands on the record
- Fields updated
- Match stage moved
- A note with the answers
- A task for the right recruiter
When it starts
Pick the moment. The agent takes it from there.
The main ways to start an automation. Click one to see an example.
A new applicant comes in at 22:14. Two minutes later she has answered your three questions.
- WhenNew match in CarerixFrom a job board or your website
- ThenWhatsApp: 3 knock-out questions
- ResultAnswers saved on the matchFit candidates flagged for a call
You move a match to Qualified. The candidate gets a link to book the intake herself.
- WhenMatch stage becomes QualifiedOther changes on the match are ignored
- ThenWhatsApp: pick an intake time
- ThenNo reply in a day? A reminderSkips weekends
- ResultStage updated, booking noted on the match
Thirty days before a contract ends, the candidate is asked about a next job. You hear it before the gap.
- When30 days before contract endAny date field: minutes to years, before or after
- ThenWhatsApp: looking for something new?
- ResultAvailability updated, task for the owner
Also works withBirthdayInterviewPlacement startLast contactConsent expiryYour own date fields
Every Monday morning, everyone who is placed gets a short check-in. Problems surface early.
- WhenEvery Monday, 09:00For every record that fits your filter
- ThenWhatsApp: how is it going?
- ThenAI flags a worried answer
- ResultNote on the candidate, task if needed
You select 100 quiet candidates and click Action. By tonight you know who is available.
- WhenAction → HireData: availability checkOn one record or a whole selection
- ThenWhatsApp: are you open to work?
- ResultAvailability updated on each candidate
Inside Carerix
Your team never leaves Carerix.
Everything the agents do shows up on the records your recruiters already open.
Candidates / Mark de VriesAction ▾1DetailsMatchesWhatsApp 22Notes
- Function
- Delivery driver
- Availability
- From Monday HireData
- Driving licence
- B HireData
- Consent until
- Oct 2028 HireData3
Hi Mark, are you open to work again?
Yes! From Monday, B licence 👍
Great, Tom will call you tomorrow.
4
NoteAnswers: available from Monday, licence B. Summary by HireData.
Task for TomCall Mark about Delivery driver, Rotterdam.
- 1The Action buttonYour automations sit in the Action menu. One click runs them on a record or a selection.
- 2WhatsApp on the recordEvery conversation on the candidate, match or contact. A recruiter can take over anytime, and the inbox shows unread chats.
- 3Fields kept up to dateAvailability, consent, answers and scores go straight into the fields you choose.
- 4Notes and tasksA summary on the record and a task for the right recruiter. Nobody copies anything.
Works with 13 objects
- Candidate
- Vacancy
- Match
- Company
- Contact
- Placement
- Publication
- Appointment
- Task
- Note
- Talent pool
- User
Illustrative example. Which fields you see depends on your setup.
Building blocks
Every automation is a short list of steps.
Four kinds of steps, in any order. Start from a template, or ask Tim to build it with you.
Example: intake for qualified matches
- Match moves to QualifiedStart
- Score the answersAI
- WhatsApp: pick an intake timeMessage
- Wait 1 day, skip weekendsLogic
- No reply? Send a reminderMessage
- Update the stage, task for the ownerCarerix
Change Carerix
Update any field, add a note or task, create a match, add a publication, find a record (also with AI), log an email.
Send a message
WhatsApp from a template, a WhatsApp conversation with a form, or an email with opens and clicks.
Let AI help
Write, extract, summarise, classify, translate or score against knock-out questions. Add a review step so a person approves first.
Decide and wait
Filter and split, loop over records, wait and skip weekends. Connect Google Sheets, webhooks or email finding.
Agency favourites
All use cases
Matching
Every CV scored against the vacancy, saved on the match. Your recruiter approves.
Watch how it works
Intake scheduling
A qualified match books its own intake. Stage and booking are updated.
Watch how it works
Job alerts
A new vacancy goes to the candidates who fit. Replies are logged on the candidate.
Watch how it works
Database reactivation
Quiet candidates get a check-in. Availability updates itself.
Watch how it works
GDPR consent
Before consent runs out, candidates are asked to renew. The new date is saved.
Watch how it worksAlso popular: Candidate alerts, Fresh vacancies, and many more templates.
Free database scan
See what is hiding in your Carerix database.
We connect read-only and go through twelve months of candidates, clients, vacancies, matches and placements. You see where the placements are, in numbers from your own data. Nothing in your Carerix changes.
Every scan
What is waiting for you
The gaps in your data, the automations that fix them, and what each one is worth in placements and hours.
Already using Carerix RMA
What it delivered
Placements where an automation reached the candidate first, and the hours it gave back to each recruiter.
Scan: example reportAn agency with 25 recruiters
Illustrative numbers18,400 candidates2,300 clients640 vacancies51,000 matches3,600 placements25 recruiters
212placementsCarerix RMA-assisted in the last 12 months: an automation reached the candidate first.
+6.1hrs/wkback per recruiter, from work the automations took over.
Tasks automated41,200
WhatsApp response rate11%
Candidates re-engaged2,140
Where the biggest gains are
- 16,200Screen applicants faster on WhatsApp≈ +90 placements/yr
- 10,700Reactivate dormant candidates≈ +80 placements/yr
- 4,900Give every candidate an owner≈ 18 hrs/wk saved
Can you reach them?
Email97%
Mobile92%
WhatsApp88%
GDPR consent64%
Is the data usable?
Active in last year42%
Profile complete31%
Skills filled in24%
Availability known9%
What this tells us. 58% of the candidates have not been active for over a year, and only 9% have a known availability date. A WhatsApp availability check brings them back without a single call.
Candidates without an owner4,900
Team data health46/100
Hours back per recruiter6.1/wk
| Recruiter | Score | Candidates | Complete | Placements |
|---|---|---|---|---|
| ARecruiter A | 92 | 740 | 61% | 164 |
| BRecruiter B | 88 | 1,120 | 48% | 186 |
| CRecruiter C | 71 | 2,310 | 22% | 94 |
What this tells us. Your best recruiters keep their data complete. Recruiter C holds the most candidates but the thinnest profiles: that is where the hidden placements are.
From match to placement
Matches51,000
Selection17,900, 35%
Proposed4,500, 25%
Interview3,600, 80%
Placed3,600, 100%
What this tells us. Most matches stop at selection. Knock-out questions on WhatsApp move the right candidates forward the same day.
- 01Job application on WhatsAppScreen every web applicant on WhatsApp and save the answers on the match.Set up draftPreview
- Placements/yr
- ≈ +90
- Reachable
- 16,200
- 02Availability checkAsk dormant candidates if they are looking, and update their availability.Set up draftPreview
- Placements/yr
- ≈ +80
- Dormant
- 10,700
- 03Meeting reminders on WhatsAppA reminder the day before every interview, so fewer people miss it.Set up draftPreview
- Per meeting
- ≈ 2 min saved
How we estimate: 10,700 dormant × 25% reply × 3% placed ≈ 80 placements a year.
- 1Connect read-onlyIn a minute. Nothing changes.
- 2We scanTwelve months of your data, checked for gaps.
- 3Walk-throughTim shows the biggest gains, ranked by impact.
- 4Prove it smallStart with 100 candidates and watch the replies come in.
The example report shows an illustrative agency, not a real customer. Your scan shows your own numbers. The scan is available for Carerix today.
Get started
Live in three steps.
- Carerix RMAMarketplaceInstall
Install from the Marketplace
Add Carerix RMA from the Marketplace. No API keys, nothing to migrate.
- Tasksper month
Pick your plan
Choose a bundle of tasks when you activate. Your whole team uses it, no seats.
- Pre-screeningTemplate
Switch on a template
Start with a ready-made automation, or build your own with Tim.
Read more: Carerix integration overview, Connect with Carerix, All automation steps
See it run on your own vacancies.
Answer four short questions and watch the agent for your problem. Then book 30 minutes with us.